Online event: follow up and key takeaways

25 April 2023 - Published by Lisanne van ‘t Hoff
Our online event on the 18th of April to share the results and lessons of the ProCirc project attracted more than 100 participants from different countries. In three different sessions ProCirc partners shared their approaches and lessons learned over the 4.5 years of project implementation and participants from a wide range of sectors and circular economy stakeholders actively engaged with questions in the chat and in breakout sessions.

Please find the key takeaways, the recording of the event and the presentations below.

We would also like to invite you to our event Circular procurement: Time to scale up! in Brussels. We are looking forward to meet you there and to continue the interesting discussions live!

Setting goals & monitoring: how to measure impact

Monitoring and reporting are vital to determine whether circular interventions worked and what impact they have in both practical and policy implementation terms.

The monitoring case studies presented by DFO (Norway) and the Ministry of Economic Affairs & Climate (The Netherlands) showed the range of approaches that monitoring can take from project specific procurements in Furniture to a full category management approach in ICT. 

Key takeaways from the session:  

  • Monitoring needs to be considered more strategically and addressed at the pre-tender stage.
  • Questions for continuous debate/call to action: to be filled in by session organisers
  • Engage internal stakeholders early to ensure monitoring is embedded successfully in both tendering and contract management stages of the procurement cycle.

Please find the presentations of the session here: 

From one circular pilot to circular economy on everybody’s lips

Organisational change management has a crucial role towards implementing circular procurement. In this session we discussed how organisational change has been managed in the municipalities of Kolding and Malmö and Circular Flanders introduced a methodology to stimulate organisational change for circular procurement in any organisation. 

Key takeaways from the session:

  • Champions, early adaptors, ambassadors - they have many possible names - but the intrapreneurs who take the lead and serve as role models are essential in this transition. Identify and fill needed roles/responsibilities to increase legitimacy. It is important to explain many different reasons why circular economy is essential and what role circular procurement has in the transition from a linear to a circular economy. People listen better when they can understand the topic in its context. Core elements for organisational change are collaboration, commitment and a sense of ownership in the change process.
  • Make sustainability align with the goals of policy makers and let people know they are part of something bigger. Put it on the agenda and make it relevant by showing how sustainability can contribute to e.g. more robustness, savings, public opinion, employee retention ect.
  • Make the possibility of loss clear to motivate action and then make action easy, accessible and satisfying.

Questions for continuous debate/call to action:

  • How to increase “circular behavior”. Circular procurement is only step one, after that the suppliers must take action e.g. to extend the life of products.

Please find the presentation of the session here: From one circular pilot to circular economy on everybody’s lips

How to scale adoption through Joint Statements of Demand

A Joint Statement of Demand approach recognises that harnessing collective purchasing power can drive innovation and accelerate a shift to a sustainable future. They present a shared set of commitments and circular asks that procurers will include in their future tenders.   

In this session we explained the approach, and provided a taster of what is included in the Joint Statements of Demand that have been created through the ProCirc project which aim to mobilise procurement spend to create a circular economy in the product categories of professional clothing, office furniture and electric vehicle chargers.

We call on procurers to become signatories to our Joint Statements of Demand to increase our collective impact. For more information contact a procirc partner by sending an email to

Please find the presentation of the session here: How to scale adoption through Joint Statements of Demand 

Recording of the event

00:17 --> ProCirc introduction video (can also be found here)

11:17 --> Setting goals & monitoring: how to measure impact

55:48 --> From one circular pilot to circular economy on everybody's lips

1:25:50 --> How to scale adoption through Joint Statements of Demand