Tender for Programme operational and impact evaluations

The Interreg North Sea Region Programme (NSRP) 2014 – 2020 is a European Territorial Cooperation (ETC) programme financed under the European Regional Development Fund (ERDF). Its focus is on regional and territorial development in the North Sea Region. The overall aim is to support development and foster sustained economic growth across the region. The Programme must be evaluated to understand the strengths and weaknesses of current working models of the North Sea Region Programme 2014 – 2020.

It is compulsory to assess the effectiveness, efficiency and impact of the Programme. Efficiency and effectiveness will be assessed via an operational evaluation, whilst the contribution of Programme funding to achieving specific objectives will be assessed via an impact evaluation. 

Candidates may submit proposals for one of the two evaluations, or both. Interested evaluators are advised to read the documents below in detail before drafting and submitting their bid.

A prior information notice is available on TED - tenders electronic daily - http://ted.europa.eu/

A notice is also available on the Danish system www.udbud.dk

Submitting your bid

Please send one paper copy to:
Interreg VB North Sea Region Programme Secretariat
Att. Carsten Westerholt
Toldboden 3E, ground floor
DK-8800 Viborg
DENMARK

In addition, please submit the bid by email to: info@northsearegion.eu. 

All bids submitted by 31st of August 2018 at noon will be assessed, provided they meet the formal criteria. For it to be submitted in time and be taken into consideration during the procedure, the tender must be received by the contracting authority in a sealed envelope.

Tenders for the evaluations must be clearly stating “ToR – Operational and Impact Evaluation of the Interreg North Sea Region Programme 2014 – 2020”. Both tenders must be submitted no later than 31 August 2018 at 12:00 (noon) CET. To learn more about the tender procedures, please consult the Specifications document below (section 8.2 Received tenders).

 

Tender documents

1. Specifications for the North Sea Region Programme evaluation

2. Specifications Annex 4 - ToR NSRP evaluation

3. Specifications Annex 5 and ToR Annex 1 Evaluation Plan

4. Specifications Annex 6 and ToR Annex 2 Timeline

5. Specifications Annex - Contract Template

6. ToR Annex 3 Two-step review

7. ToR Annex 4 Cooperation Programme

 

Questions and answers

The following questions have been submitted concerning the tender for Programme evaluations. Please find the answers below.

Q: Is it considered a conflict of interest if the contractor has been involved as subcontractor (but not as direct beneficiary) in one or more Interreg VB NSR projects?

A: Such questions need consideration during selection. It is therefore important to mention any possible conflict of interest and to describe how this will be handled to guarantee independence and objectiveness of the contractor.

Q: With reference to the award criteria No 5, is the size of the evaluation team relevant for marking it "strong"? Is there a minimum or maximum number of team members?

A: It is not about size, but about relevance, e.g. does the team have the sufficient number and type of members to carry out the work according to the time plan (how is work divided?); is the team diverse enough to discuss results and to present workable solutions?  

Q: How many copies of the documents do tenderers submit?

  • In the document  - OPEN PROCEDURE: SPECIFICATIONS FOR EVALUATION OF THE INTERREG VB NORTH SEA REGION PROGRAMME, it states that  - ‘The tender must be submitted in 1 original, 7 paper copies and an electronic version. The original tender must be signed.’
  • In the document  - Terms of Reference (ToR), Operational and Impact Evaluation of the Interreg VB North Sea Region, Programme 2014-2020, it says that evaluations must be submitted in one complete set of print documents and one complete set of electronic documents. 

A: The original and 7 paper copies need to be submitted in one complete set each.

Q: On the time plan, 

  • The document  - OPEN PROCEDURE: SPECIFICATIONS FOR EVALUATION OF THE INTERREG VB NORTH SEA REGION PROGRAMME states an expected start date of end of October.
  • The annex  - Timeplan for the operational and impact evaluation, shows 2019 as a start.

    Are these dates just indicative?

A: We expect the work to start as soon as a contract is in place. This was originally foreseen for end of October. Due to an updated meeting schedule of the programme’s Committees involved in the selection procedure, contracting will most likely take place in the first half of December.