What is the online monitoring system?
The system compiles all relevant information about every project in one system. These data can then be accessed by different users (beneficiaries, committees, controllers, the Joint Secretariat etc.) depending on the user rights of each user and what they need to know. All project handling (e.g. project application, reporting, changes, first level control designation, day-to-day communication) will take place through the online monitoring system and in this sense the system will fully support the vast majority of programme operations and activity.
The system is designed to meet the European Commission’s e-cohesion requirements for the 2014-2020 programme period. These requirements state that all communication within any programme should be carried out electronically rather than on paper. e-Cohesion is intended to support a reduction of the administrative burden for beneficiaries and help to create a paperless society.
The e-Cohesion requirements build on entering all data only once in the system (the encoding only-once principle), meaning that information entered anywhere in the system will be available for all levels of authorities cooperating within the programme. For example, all information provided by the project to the Joint Secretariat will be available for relevant bodies handling a project payment. In this way it should be possible to avoid asking projects to provide duplicate information to two separate authorities.
More about the European Commission’s E-cohesion requirements can be found here.